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Mar 2009

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Indiana Morgan Horse Club

Board meeting March 9, 2009

Pastariffic Restaurant

Kokomo, IN

 

The Indiana Morgan Horse Club board meeting was called to order at 7:38 PM by club President Sandy White.  In attendance were Bruce Stewart, Jo Olinger, Carolyn Stanger, Dave & Charlotte Krupla, Erica Leipus, and Danielle Kiefer.

January meeting minutes were distributed prior to meeting.  Jo Olinger made a motion to approve the January minutes as presented, seconded by Bruce Steward.  Motion passed. 

March Treasurer’s reports were distributed prior to meeting.  Bruce Stewart made a motion to accept the March Treasurer report as presented, seconded by Erica Leipus.  Motion passed.

Old Business

 Spring Meeting – Fox Rest Farm will be donating a Port-a-John.  Will need extra tables for food, etc.  Sue Hansen will be providing coffee/utensils.  Jo Olinger will bring other drinks (pop, hot water for tea/hot chocolate).  There will be a 50/50 raffle offered.  Carolyn Stanger will put out signs at key corners based on map provided by Sue Hansen.

 Hoosier Horse Fair – The Hauns will be bringing the two demonstration horses.  Connie Little will be providing her stallion.  Set-up will be 1:00pm on Thursday by Bruce Stewart, Sandy White, and Carolyn Stanger.  They will meet at the booth.  Jo Olinger will supply candy for the booth.  Bruce Stewart will bring the stall curtains, tables, sign, and wheel.  Dave Krupla will proved an electronic frame to display club pictures instead of TV/VCR.

 Spring Trail Ride – Set for May 16th, 2009 at Tippecanoe River State Park.

 Treasury & Show book Audits – Bruce Stewart consulted with another CPA regarding doing an audit of the club books.  The consultant’s suggestion was to form an internal audit committee of board of directors to perform the audit since the club could not realistically pay for an outside audit.  Bruce Stewart made a motion to have an audit committee formed of board of directors to perform an internal audit of the club books and will conduct the review for the last 3 years (2006, 2007, and 2008).  Carolyn Stanger seconded the motion.  Motion Passed.  Bruce Stewart made a motion that the following board of directors be the audit committee:  Erica Leipus, Dave Krupla, and Sandy White.  Jo Olinger seconded the motion.  Motion passed.

 By-Law change recommendations – Sandy White presented changes she is recommending to the current By-Laws for IMHC.  Discussion was had on the various wording of some of the laws.  More discussion to follow  as well as publication in the newsletter.

 Planning

Club Fall Show – Sept:  Sandy White approached a few people on heading up the horse show which would fall the 2nd weekend after Labor Day.  Nothing yet.

Race Track Outing – July:  Sandy White will look in to dates for a group trip to watch harness racing in Anderson, IN.

Horse Trailer Parking & Maneuvering Clinic – August:  Carolyn Stanger has approached Larry Hansen on providing demonstration for trailer parking and        maneuvering. 

Peter Stone Tour in Shipshewana:  It was discovered that they only hold tours on Wednesdays.  The club has decided not to form an outing there as a group.

  New Business

 Gold Cup Replacement:  Byron Singer has decided to retire from the Gold Cup board after many years of serving.  A notice will be placed on the website and in the newsletter seeking a volunteer to fill his spot.

 Fall Meeting Planning:  A tentative date has been set for December 5, 2009 at Butler University.  Carolyn Stanger and Bruce Stewart will be working on the details.

 Club 50th Anniversary Planning:  planning has been put on hold at this time.  Will be looking for a date in 2010 to hold an event.

 ISHA Membership:  Danielle Kiefer questioned whether IMHC wanted renew the 2009 membership to ISHA.  Erica Leipus made a motion to renew our ISHA membership, seconded by Carolyn Stanger.  Motion passed.

 Cowboy Dressage – Erica Leipus stated that Serenity Farms was going to be having Ethan there for a clinic so far.  They will probably be looking for more participants.  Ethan’s cost will be approximately $1800 per day.  Erica Leipus will bring more information to the next meeting.

 Committee Reports

 Youth (Julia Frazee) – EAY have been working on horsemanship levels through hands-on with the horses and through games.  Next Meetin is March 21, 2009.  Trying to decide upon a community service project.  EAY will be traveling to the Hoosier Horse Fair in April.

 Newsletter (Dave Krupla) – Content Needed.  Will look into some cost saving options.

 Web site (Erica Leipus) – Up-to-date.  Need content.

 High Point (Linda Laud/Charlotte Krupla) – Nominations needed.  Have received a few so far.

 Trail (Sue Hansen) – May 16, 2009, Tippecanoe River State Park, Winimac, IN

 Gold Cup (Charlotte Krupla) – Need replacement for Byron Singer.

  Sandy White made a motion to adjourn meeting, seconded by Bruce Stewart. Motion passed.  Meeting adjourned at 9:09pm EST.

 Next Meeting (tentative) date:  May 11, 2009, Pastariffic Restaurant, Kokomo, IN